Bidding & Trade Buyout

We manage the buyout of all necessary contractor trade work. Whether using a general contractor, several prime contractors, direct subcontractors, or a combination, formal RFPs are issued to qualified contractors for each trade to ensure competitive bidding. All bids are thoroughly scoped and vetted, and a comprehensive bid comparison is presented to the client before awarding any contract.

Contract Negotiation

Once an "apples-to-apples" bid comparison is compiled for a particular trade, negotiations begin to establish a complete and cost-effective scope of work. Our extensive experience in writing contracts helps safeguard the client and minimize their liability.

What We do

Procurement

We handle the buyout of all necessary materials and equipment to complete the job successfully. To save costs, materials and equipment are often bought directly through a purchase order to the client. Pricing is obtained from different vendors for each group of materials/equipment to ensure competitive coverage.

Cash Flow Analysis

As part of the master project budget, we create a complete cash flow analysis to project costs on a month-to-month basis, providing the client with a clear and realistic schedule for anticipated expenditures and bank draws.

Change Order Review

We ensure each contract includes a complete scope of work to minimize change order requests. However, when they arise, we conduct thorough reviews and negotiations to determine the validity of the request before approval. Our staff includes members with estimating experience at general contracting firms.

Submittal, RFI, SK Review

We review and provide insight on all submittals, RFIs, and SKs. Our role is not merely to push paper but to filter documents, ensuring everything is warranted and properly clarified.

Pay Application Review

We review all monthly payment applications from general contractors, prime contractors, and/or subcontractors before recommending payment to the client. We collaborate with contractors in preparing their schedule of values during contract negotiations to maintain a proper breakdown and format that is consistent and comprehensive for the client during billing.

OAC Meetings

We attend weekly Owner-Architect-Contractor meetings to track construction progress, review quality control, coordinate consultants, and provide input on construction issues as they arise.

Field Quality Control

We can provide staff that includes a CM representative who monitors the job daily, from start to finish. This supervision is crucial for a successful project built per plan and specification. It is also essential to oversee the project superintendent and manage field labor to maintain consistent and productive manpower levels.

Document Control

We maintain a working history of all project documents in the field, including drawings, specifications, requests for information (RFIs), submittals, sketches (SKs), and all relevant tracking logs. Every RFI response is posted onto the drawings to ensure proper quality control in the field and to provide a complete set of as-built drawings to the client at the end of the job.

Public Agencies Management

We coordinate with all public agencies having jurisdiction to ensure all legal avenues are followed in obtaining permits and approvals. We work closely with city plan checkers during the design process and city inspectors during construction.

Inspections & Certifications

We assist contractors as they prepare for and undergo the various inspections required by the authorities having jurisdiction during the construction process to achieve final building certifications.

Bidding & Trade Buyout